OPPORTUNITIES

EFA Studio Program

ADMINISTRATIVE ASSISTANT

Part-Time Contracted - 2 Days on site
$25 an hour (16 hours per week)
Review of applications will begin on April 13 and continue until filled


About EFA Studio Program:

The EFA Studio Program, a program of The Elizabeth Foundation for the Arts, supports a vibrant community of artists through 95 subsidized artist studios and fosters career growth by facilitating engagement with visiting arts professionals, such as dealers, collectors, and curators, through studio visits, public programs, and professional development opportunities. Unique among studio programs in New York City, EFA remains one of the few organizations committed to sustaining long-term studio access for artists in Manhattan.


Job Summary:

The EFA Studio Program Administrative Assistant provides essential administrative and operational support to the Studio Program team. This role is ideal for someone with excellent organizational, time-management, and communication skills. The ideal candidate will excel in verbal and written communication and feel comfortable interfacing with a variety of people, including EFA Studio Members, staff, and visitors. We’re seeking a creative and self-motivated individual capable of working independently while also contributing as part of a small, dynamic team. The position reports to the EFA Studios Program Director and works alongside both the Studio Program and EFA Administrative team.

Responsibilities include, but are not limited to:

  • Serves as the first point of contact for visitors and studio members by answering the door, greeting visitors, and fielding in-person and email inquiries, providing appropriate follow-up or redirecting to other staff members.

  • Maintain and organize electronic and physical files, update and expand FileMaker processes and forms, and help to streamline procedures

  • Provide logistical and administrative support for on-site programming, including exhibitions, receptions, tours, panels, and the annual October Open Studios event.

  • Assist with the coordination of the New Member and Member Renewal processes.

  • Process and track applications for member artists, including move-in and move-out checklists and share and storage inquiries.

  • Manage and update the website in collaboration with team members.

  • Manage and maintain social media platforms and calendar.

  • Support the ongoing development of the Program Operations Manual and Intern Manual.

  • Maintain pantry and hosting supplies

  • Manage the general studio program email with interns.

  • Assist with intern onboarding and supervision.

  • Handle confidential and sensitive materials with discretion and professionalism

  • Foster a welcoming and respectful environment for studio members, visitors, and colleagues

Requirements:

  • Technology savvy, skilled in Microsoft Excel, Google Suite, and Adobe Creative Suite.

  • Experience with website, e-blast, and social media standards and tools (Squarespace, Mailchimp, Instagram)

  • Highly organized and detail-oriented.

  • Excellent written and spoken communication skills.

  • Experience with video editing and FileMaker is a plus.

  • Ability to manage multiple projects and priorities effectively.

How to Apply

To apply, email your resume, cover letter, and two references to Alexandra Unthank at alexandra@efanyc.org